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Artwork Submission Process

How to Submit Art for Consideration for an Exhibit


All artwork exhibited is selected through a competitive, juried process by the Cultural Committee appointed by the President of the OWL Board of Trustees. The Cultural Committee uses guidelines in its selection including technique, price range, size of proposed work, type of medium, type and style of framing, and artist credentials.

For more detailed information on the submission process, inquire at the front desk that OWL.  Gallery Dimensions


Oliver Wolcott Library Artwork Submission Policy


The Oliver Wolcott Library Cultural Committee welcomes submissions for consideration for the Jamie Gagarin Art Gallery.

The Jamie Gagarin Art Gallery is located in the Oliver Wolcott Library, a private corporation acting as the principal public library for the Town of Litchfield. The process for acceptance to show in the Art Gallery is a competitive process and a juried selection by the Cultural Committee appointed by the President of the Oliver Wolcott Library’s Board of Trustees. The Cultural Committee uses guidelines in its selection including technique, price range, size of proposed work, type of medium, type and style of framing, and artistic credentials of the artist.

The Jamie Gagarin Art Gallery is also the Oliver Wolcott Library’s only community room. It is where all events at the library take place from preschool story hours, after-school programs, author talks, lectures and more. Since these programs invite a wide range of ages to the room, the Cultural Committee also considers community standards including standards of decency and respect when reviewing and selecting artwork in the juried process. 
The purpose of the Jamie Gagarin Art Gallery is to bring high-quality art to the community and the Committee strives to select varied mediums in order to showcase and illustrate the broad range of high-quality art to the community. As such, type of medium is an important element and scheduling are important points of consideration during the juried process.

Another purpose of the Gallery is to provide funds for the library’s operations. The Library receives 25% of all sales and all artwork presented must be the artist’s original work and available for sale. 

Phase 1 Submissions are due by January 31, 2022.


Phase I: Introduction

  • Prepare a short biography of yourself and a description of your work (one page). 
  • Include a tear sheet, color copy, or postcard, or a link to a website representing the kind of work you would like to show in the Gallery. Please include at least three examples of representative work and when using a website, be specific on what work the committee should focus on.
  • The Committee strongly recommends that artists think deliberately about their presentation and that the artist provides the Committee with the highest quality representations possible. All aspects of the presentation, including but not limited to the color-quality of the examples provided, are important factors in the decision-making process. 
  • Please include information on the general size of your work as well as the price range.
  • To Submit your Phase I submission:
    • email all information to Caroline King at cking[at] or
    • mail it to Oliver Wolcott Library, Attn: Caroline King, PO Box 187, Litchfield, CT 06759 
  • The Committee will do its best to notify all artists within 90 days if the Committee is considering them for Phase 2. 

Phase 2: Consideration of Work

  • If accepted for consideration by the Committee, artists will be asked to meet with the Committee and bring at least three framed/completed pieces of work for the Committee’s review.
  • All artists in Phase Two will be notified within 60 days of the Committee meeting about the status of their work.
  • Artists who are selected to show in the Jamie Gagarin Art Gallery will be assigned an exhibit date that is mutually agreeable to the Gallery’s exhibit schedule and the artist’s schedule.
  • It should be noted that the Committee generally tries to schedule no more than one and half years in advance.
  • Artists who are selected will receive an agreement form that notes their responsibilities, date of hanging and take-down, date of opening, and other information pertaining to exhibiting.
  • At the time of exhibit, if an artist’s work has changed significantly from the work that was shown to the Committee, then the artist needs to notify the Cultural Committee at least 90 days before their exhibit for another juried review. 

Artists who have shown in the past

The Library welcomes the return of artists to our Gallery. In fairness to the number of applications for the limited space and to offer our patrons the broadest variety of work, Gallery Artists are eligible to reshow after four full years. All artists (whether they have shown here in the past or not) must follow the procedure as outlined above. 

Waiver by Artist

By submission to the Cultural Committee, the artist hereby agrees to be bound by the decision of the Cultural Committee, and agrees to waive any and all claims that the decision of the Cultural Committee was based on any criteria other than the guidelines as outlined above. 

Policy Approved 2/06. Revised 8/2006, 4/2007, 12/2007, Revised & adopted as policy 1/15/08. Revised 2/09. Revised 12/09. Revised 3/2010, Revised and adopted 7/2011. Revised 2017, Revised 12/2021.